Sexpression Edinburgh

Judgement-free sex and relationships education for the real world. We are your local branch of a nationwide organisation of students who offer inclusive, fact-based SRE workshops to secondary schools.

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We’re a group of Edinburgh University students who are passionate about providing fact-based, sex-positive, inclusive Sex & Relationships Education.

We offer free SRE sessions to local schools & youth groups, as well as being involved in sexual health campaigns on campus . We have also taken part in EUSA's successful Consent Campaign at Big Cheese! 

There are a huge range of volunteering options available, so if you're interested in sexual health and would like to volunteer please contact us on our Facebook page! We also run fun & informative weekly meetings about a variety of sex-related topics! All events will be posted on our Facebook page!

https://www.facebook.com/SexpressionEdinburgh/

 

Sexpression Edinburgh Constitution

Paragraphs

  1.  Name

  2. Objects

  3. Membership

  4. Management

  5. Finance

  6. Policy

  7. Dissolution

  8. Alteration of the Constitution

  9. History

 

1. Name

1.1. Official Title

  1. The Society shall be known as Sexpression Edinburgh, hereinafter referred to as the Society. 

  2. The Society may also be known as SE or Sexpression, both titles having equal validity to the title outlined in  Sect 1.1(a)

 

2. Aims

2.1. The aims of the Society shall be

  1. In keeping with Sexpression:UK’s vision, which is as follows: ‘to promote the health and wellbeing of young people throughout the UK, with specific focus on improving young people’s sexual health and relationships education; where young people are empowered to make individual, informed decisions regarding their bodies and their health’ 

  2. To adhere to Sexpression:UK’s national constitution 

  3. To deliver high quality informal and interactive sessions about sexual health and relationships in local schools and communities 

  4. To train Sexpression Edinburgh volunteers to allow them to deliver sessions that are of high quality 

  • The training will aim to provide facilitation skills and knowledge relevant to the the sessions that we run, whilst encouraging confidence in our volunteers 

    • As per Sexpression:UK constitution, child protection training will be a mandatory part of this training; a register will be provided to national committee of volunteers who have attended child protection training 

    • In order to teach in schools, volunteers must attend a training event; there will be one each semester 

    • The training events will also serve as the deadline for volunteers to hand in completed PVG application forms; this deadline may be extended to the first meeting after the training day in certain circumstances 

  1. To update and replenish teaching resources as necessary 

    • Time in weekly meetings will be dedicated to doing this for upcoming lessons and all members will be encouraged to contribute 

  2. To engage with local communities, promoting Sexpression Edinburgh, Sexpression:UK 

    • This may be achieved through collaborating and working with relevant societies and external organisations 

    • Engagement with the student population will be through online campaigns, such as the consent campaign with EUSA 

  3. To regularly update our social media accounts with information and resources about Sexpression and topics related to sex and relationship education 

  4. To travel to schools within the Edinburgh area of all types (i.e private, state, faith etc) in order to reach a large number of pupils 

  5. To reimburse volunteers for all relevant expenses 

  6. To host socials and events 

    • Examples of the above: workshops ran by Sexpression volunteers, talks and workshops by external speakers, film screenings, outreach on campus 

    • The above will be open to both members and non-members 

  7. To host conferences that can be attended by all Sexpression:UK volunteers and external organisations 

  8. To attend all Sexpression conferences and General Assemblies 

    • As part of national constitution, general assemblies must be attended (either in person or via video conference) by one member of the committee (usually the branch coordinator)

  9. To attend relevant training 

    • This is particularly relevant for the training coordinators, as they must attend the national ‘train new trainers’ event 

  10. To advocate for statutory sex and relationship education that is comprehensive and inclusive 

    • This is in keeping with Sexpression:UK’s national advocacy campaign 

 

2.2 The society shall be affiliated to:

  1. Edinburgh University Students’ Association 

  1. Sexpression:UK


 

3. Membership

3.1. Forms of Membership

  1. Full Membership of the Society is open to all matriculated students of Edinburgh University. Membership shall also be open to students (at any university) and non-students.

  2. Membership shall be at least 75% matriculated students of Edinburgh University.

  3. Full membership lists should be filed with the Activities Office at least once per semester to ensure membership databases are up to date.

  4. If any dispute of membership should arise, the list registered through the Students’ Association database will be used as the official list. 

 

3.2. Membership Entitlements

  1. In keeping with Sexpression:UK’s vision, only students may be permitted to teach at schools and hold committee positions

 

3.3 Membership Responsibilities

  1. Members must not act in a manner which brings Sexpression Edinburgh into disrepute, and must represent the society as is detailed in the training (i.e. good facilitation during sessions in schools).

  2. Members who do not adhere to constitution will be issued with a warning, and subsequently may find themselves not permitted to volunteer.

 

3.4. Breach of Member Responsibilities (and Conflict Resolution)

  1. The Committee may impose sanctions for misconduct on members, based on verifiable evidence collected, taking into account the seriousness of the misconduct with reference to the membership responsibilities and standard code of conduct, any previous warnings, and any mitigating circumstances. When appropriate the following sanctions may be applied:

 

  1. Informal Warning

  2. First Written Warnings will be issued for a minor offence or complaint;

  3. Final Written Warnings will be issued for: a further offence or complaint or if the conduct of the member failed to improve following a previous warning, or if the actions are serious enough to warrant a Final Written Warning.

  4. Removal from membership will occur if there is a further serious event of misconduct, or if the conduct of the member failed to improve following a previous written warning, or if the member committed an act of gross misconduct.

  5. Edinburgh University Students’ Association (“the Students' Association”') Societies department will be notified upon removal of a member and provided with a copy of the evidence pertaining to the sanctions process and removal. All persons removed from membership may appeal to the Societies' department against such removal.

3.5. Schools Volunteer requirements

  1. In order to teach in schools, volunteers must do the following, without exceptions:

  • have child protection training delivered by the Child Protection Officer

  • attend a Sexpression Training session

  • have completed and received a completed PVG check 

  • read and agreed to the Teaching Agreement (detailed below)

  1. Each teaching group for a lesson will be allocated a lead volunteer, with the following responsibilities: 

  • meeting with the other volunteers in their group at least once prior to the lesson

  • ensure every member of your group feels supported and prepared going into the lesson

  • bringing a copy of the lesson powerpoint with you on a USB stick (i.e. not relying on internet access/Facebook as a means of obtaining teaching resources)

  • taking charge of printing/bringing any other resources to the lesson

  • allow time for a debrief between volunteers at the end of every lesson

  • fill out the lesson feedback form after every lesson (other volunteers are welcome but not obliged to fill out this form)

  1. Volunteers must give a minimum of 1 week’s notice if they are unable to attend a session that they have been allocated, except in circumstances deemed unforeseen and/or reasonable such as illness

  2. Failure to give proper notice as cited above will result in a warning; after two warnings, volunteers are unable to teach sessions for the remainder of that semester 

  3. In order to maintain professionalism and Sexpression:UK’s reputation as a charity, volunteers must not teach if they:

  • are under the influence of alcohol or drugs

  • have drunk an excessive amount of alcohol or have taken drugs the night before a lesson

 

4. Management 

4.1. The General Committee

  1. The business of the Society shall be managed by a Committee of Office Bearers. 

  2. Any full student member of the Society shall be entitled to sit on the Committee.

  3. The Office Bearers must be members of the Society and a matriculated student of Edinburgh University. 

  4. All Office Bearers will complete annual online training as outlined by the Activities Team.

  5. Detailed duties of committees members will be in line with those detailed in Appendix 1

4.3. Executive Office Bearers

  1. The Committee must consist of a President, Secretary, and Treasurer (the Executive Officers) as a minimum.

  2. These Office Bearers will be elected at the Annual General Meeting.

  3. No person may be elected to more than one of these posts simultaneously.

4.4. President (Branch Coordinator)

  1. The President will be known as Branch Coordinator.

  2. The President will chair the General Committee and Emergency General Meetings.

  3. The President is responsible to the Annual General Meeting and the General Committee and is ultimately responsible for the conduct of the Society.

  4. It is the President’s responsibility to ensure the Society has submitted their annual report, risk assessment and reregistration forms to the Activities Office.

  5. Should the President resign a new President or Acting President will be voted in at an EGM. 

4.5. Treasurer

  1. The Treasurer shall be accountable to the committee and members for the finances of the society. 

  2. The Treasurer shall keep and prepare Accounts of the Society and provide a provisional budget, as exhaustive as possible, to be presented at the Annual General Meeting. 

  3.  It is the Treasurer’s responsibility to ensure the annual financial report is complete and submitted along with the society’s annual report. 

  4. Should the Treasurer resign, a new Treasurer or Acting Treasurer will be voted in at an EGM. 

4.6. Secretary

  1. The Secretary shall be responsible for the administration of the society.

  2. The Secretary shall also be responsible for any correspondence within or on behalf of the Society and prepare the agendas and the minutes of every committee meeting, AGM and EGM.

  3. Should the Secretary resign, a new Secretary or Acting Secretary will be voted in at an EGM. 

 

4.7. Non-Executive Officers

  1. Schools Coordinators (2 positions)

  2. Lesson Planning Coordinators (2 positions)

  3. Training and Child Protection Coordinator

  4. Weekly Meeting Coordinator

  5. Events Coordinator

  6. Advocacy and Campaigns Coordinator

  7. Welfare Officer

  8. Media and Socials Secretary

 

4.8. Conduct

  1. All Office Bearers shall act in good faith towards the Society in all actions they undertake on its behalf. 

4.9. Recall

  1. The members shall have the right at an Extraordinary General Meeting to seek the recall of any or all of the Office Bearers by a special resolution (i.e.: a 75% vote in favour of the resolution).

  2. For such a vote to be binding on the Society the Meeting must be quorate. 

  3. The quorum shall be 15 members of the Society.

  1. Grounds for recall may be founded on the failure of any office holder of member of the General Committee to comply with the terms of the constitution, or for any other reason deemed legitimate by the General Meeting. 

4.10. Annual General Meeting 

  1. All members of the Society are entitled to attend Annual General Meetings (hereinafter referred to as the AGM).

  2. It is the responsibility of the Secretary to ensure that members receive at least 14 days written/email notification of the AGM and of elections not held at the AGM.

  3. Motions to be discussed should be presented to the Secretary in advance of the AGM. 

  4. Only fully-matriculated students are entitled to vote at the AGM. 

  5. All Office Bearer roles shall be subject to election annually at the AGM.

  6. All members who are matriculated students of the University of Edinburgh shall be entitled to stand and to vote in elections.

  7. The quorum shall be shall be (15 people) of the membership of the Society.

  8. The executive must be assigned to the Society Profile as soon as possible after election.

  9. The Executive Officers or the General Committee may waive the rule and accept motions at any time before or during the AGM. 

 

4.11. Emergency General Meeting

  1. The President may call an Extraordinary General Meeting for matters arising in the course of the year which require consideration by members.

  2. The EGM shall follow the procedure of the AGM outlined in 4.10 above.

  3. All members must receive at least 14 days written/email notification of the EGM.

  4. In the event of an Executive position becoming vacant, President will call an EGM to elect a replacement.

  5. Any newly elected Office Bearers will be communicated to the Societies Team after the election has taken place. 

 

5. Finance

5.1. Finance Policy

  1. The Treasurer must endeavour to ensure that the ordinary expenditure of any given year is not more than the ordinary income of that year. 

  2. The financial year shall run from 1st April to 31st March.

 

5.2. General Finance

  1. The Society shall be non-profit making. The Office Bearers and members may only receive payment, direct or indirect, as reimbursement for legitimate expenses.

  2. There will be no membership fee for members of Sexpression Edinburgh

  3. Two signatories of the committee shall appear on the society’s bank mandate

  4. Sexpression Edinburgh’s funds may be used for the following purposes:
    - bursaries for volunteers who are unable to afford a ticket to Sexpression:UK conferences and general assembly (volunteers who wish to apply for funding must submit a written request)
    - resources for lessons, events, training day and any other sexpression activity
    - running costs for events, training day and any other sexpression activity
    - reimbursements for volunteer’s travel to lessons

  5. SE’s funds may not be used to the profit of committee members


 

6. Policy

6.1. Re-registration, Annual Reports and Financial Reports

  1. Re-registration of the society must be submitted in accordance with the deadlines set by the Activities Team.

  2. Annual and Financial Reports must be completed and submitted as part of the re-registration process following the AGM in the second semester. 

6.3. Society Status

  1. A Society may not register to obtain any legal status, including a limited company or a charitable status. 

6.4. Equal Opportunities Policy

  1. The Society shall uphold and maintain its policy on the equality of opportunity as defined in the Equal Opportunities Policy. 

  2. The Society will take all necessary steps to ensure that their meetings, events and socials are accessible to all.

  3. The Society will ensure that it complies with any relevant data protection legislation.

  4. The Society believes that discrimination or harassment, direct or indirect, based on a person’s gender, age (except where it relates to licensing laws), race, skin colour, nationality, religious belief, socio-economic background, disability, HIV status, sexual orientation, gender reassignment, family situation, domestic responsibilities or any other irrelevant distinction, is detrimental to the society, the university and wider society, and will not be tolerated.

  5. The Society shall abide by any applicable laws, bye-laws and guidelines of the Edinburgh University Students’ Association in relation to recognised Societies.

6.5 Safe space policy

  1. It is crucial that we do not recreate structures that would silence people in the group who are already silenced in society. To this end, everyone has an equal right to be heard and an equal responsibility to listen; and everyone has a responsibility to challenge prejudice and oppression. We prioritize oppressed people’s voices in relevant discussions and provide them with a space in which their voices can be heard and feel safe. Aggressive behaviour is not conducive to this, and airing belittling views or impinging on another's right to speak is not allowed. An atmosphere that promotes an open, fair discussion should be cultivated at all times.

  2. The society believes that discrimination or harassment, direct or indirect, based on a person’s gender, age (except where it relates to licensing laws), ethnicity, skin colour, nationality, religious belief, socio-economic background/status, disability, HIV status, sexual orientation, gender identity, family situation, domestic responsibilities, occupation, sex worker status or any other irrelevant distinction, is detrimental to the society, the university and wider society, and will not be tolerated.

  3. This policy is to be enforced at all meetings, lessons, events and online spaces [ie. all Sexpression spaces].

  4. It is the responsibility of Sexpression committee to uphold the safe space policy 

  5. It is the responsibility of branch coordinators to address any violations of this policy. However, this should not be taken as a personal affront as this is intended to make Sexpression Edinburgh as inclusive as possible. Language correction by branch coordinators should not be done in an aggressive manner, as we are aware that many people are new to discussions of liberation and Sexpression is a space for education. 

  6. We will not tolerate tone policing or de-legitimisation of people’s feelings.

  7. It is also the responsibility of coordinators to ensure everyone knows about the policy and actively promote inclusivity within the society.

 

7. Dissolution

7.1. Dissolution of the Society

  1. The Society shall not be wound up except by a resolution of three quarters of those present at an Extraordinary General Meeting called for that purpose. 

  2. All funds remaining after the satisfaction of all debts and liabilities following such a resolution shall be passed on to a charitable organisation having objects similar to those of the Society as the General Committee.

 

8. Alteration of the Constitution

8.1. Alteration

  1. Any motion to alter the Constitution will have to be supported by two-thirds of the members present at the AGM or EGM, 14 days notice of which shall be given.

  2. The Students’ Association considers the ruling society constitution to be that which is displayed on the Society Profile.

9. History

This constitution was accepted at an AGM held on 21st March 2018





 

 
 
Branch Coordinator
Oliver Ellis
Maddie Lloyd
Schools Coordinator
Henn Mossery-Golan
Social Media Officer
Ella Mayberry
Training Coordinator
Henn Mossery-Golan
Weekly Meeting Coordinator
James Hardy Khan
Welfare Officer
Anna Cowan